Extract Inventory - Update
This guide will explain how to update Linnworks inventory items from the retrieved product data stored on live listings.
An update is an act of using the downloaded listing data to amend existing Linnworks Inventory Items such that they are overwritten with the data provided by the sales channel. This can be achieved on an individual SKU base or in bulk on a selected set of SKU's for the current channel.
Please Note! It's not possible to add new variation child into existing variation group using Extract Inventory tool when updating SKU. In this case, the whole variation group needs to be deleted from Linnworks and created again.
Preview / Edit prior to update
It is possible to view/amend the details that will be used prior to item creation by clicking on any of the Details / Images / Properties / List. Desc. buttons for the selected item. This will display a screen similar to the My Inventory Edit Item screen allowing you to update the values that have been retrieved via the download process and save the changes internally to Linnworks. This will not affect the live listing. Once any required changes have been made click the Save button.
Please note that listing description, returns, payment and shipping policies will not be extracted from channel listing.
Before updating existing listings please review configurator settings and stock item details as your listing data will be overwritten. Select only those details that you wish to change.
DetailsThe properties from the Details tab will be used to update the following properties on the existing linked Linnworks Inventory Item
ImagesImages downloaded from the listing will replace the images existing on the linked Linnworks Inventory Item
Extended PropertiesProperties such as Item Specifics downloaded from the listing will either create new or update existing extended properties on the linked Linnworks Inventory Item
Link ItemsFor an Update to take place there must already be a link in place for the listing data to be added to Linnworks inventory item. Ticking this option displays a child option called Listing Descriptions which is used to add/update channel-specific titles and prices to the Linnworks Inventory item
Use this option to link a listing created outside of Linnworks to a Linnworks listing configurator which will allow the use of the update / revise functionality within Linnworks to take full control of the listing for modification. Select the required Listing Configurator from the dropdown list and a new Listing Template will be created with all relevant properties from the listing being mapped.
Update individual inventory item
Find the listing that you wish to use to update an existing Linnworks inventory item. Select the Update button on this row to display the Update Inventory Items dialogue allowing you to define which aspects of the inventory item will be updated by ticking the required options and clicking the Update button. To perform bulk updates select multiple rows from the grid either by using the standard windows functionality of Ctrl + Click or Shift + Click. Once all the required listings are selected click the Update button above the grid at the top right of the screen
To update listings in bulk - selected listings
The only difference between individual and Bulk is the number of listings that have been selected for creation.
- Select multiple listings either by using the standard windows functionality of Ctrl + Click or Shift + Click.
- Click Update to perform the final action and add a new product to your Linnworks Inventory.
The length of time update all of the listing data will depend on the number of listings that have been selected.
To create listings in bulk - all listings
To update inventory for all your listings on all the pages at once press the Gear button > All filtered > Update.