eBay Channel Integration Settings

Linnworks integration has multiple settings that allow detailed control of how Linnworks interacts with eBay. This guide will help you to configure your eBay to make sure Linnworks is doing what is required.

Once the channel is added click on the pen icon in the channel integration screen for the required eBay integration.

ebaynew

 Available for the configuration options:

ebaynew1

 

  • Enabled: Tick this option to allow communication between Linnworks an eBay, without this ticked no information will be sent to eBay or received from eBay
  • eBay User ID: Your eBay Account name
  • eBay Site: The eBay site that is integrated, eg. UK, Germany, France, United States
  • PayPal email addresses: List of PayPal email addresses associated with the eBay account
  • Test: Used to confirm the supplied credentials work correctly allowing communication between eBay and Linnworks for both tokens
  • Re/authorize: This button will trigger to reauthorize your tokens if it is required

If the eBay tokens expire, clicking 'Test' will confirm the integration isn't working and relaunch the eBay integration wizard

firefox 2018 09 19 17 06 02

  • End Listings: If enabled it allows Linnworks to end your eBay listings if you have run out of stock
  • Relist Listings: If enabled it allows Linnworks to relist your listings when the stock comes back in
  • If a subsource specific listing price exists on the listings' linked stock item, this price will be used for the new listing and not the original price of the ended listing.
  • Revise Listings: If enabled it allows Linnworks to revise your listing and edit the inventory levels in accordance with Linnworks
  • Do not end auctions: If enabled it allows Linnworks to keep auctions live even if you have run out of stock
  • Do not relist auctions: If enabled it allows Linnworks not to relist auctions, even if you have stock in your system
  • Out-of-Stock enabled: Works with the Out-of-Stock feature on your eBay account to keep listings live even when they have run out of stock
  • Limit Update to a specific site: If enabled it allows Linnworks only to update stock levels on a particular site, this is a useful feature if you have a 3rd party software managing your other eBay sites.
  • Site to update: This is related to the option above, choose the channel you would like stock updates on
  • Download full listings: Download in the background information about your listings such as SKU, title, extended properties, images to allow you to create your items instantly via Extract Inventory

ebay usesalesrecords

  • Despatch Notes: After processing order in Linnworks a despatch notification, Tracking number (if available) and the selected Shipping Vendor will be submitted to the channel. When the option is disabled, no despatch information will be submitted to eBay
    • Tracking numbers must be longer than 5 characters otherwise they will not be submitted
    • If either the Linnworks Postal Service or the Linnworks Vendor Name is Default, the tracking number will not be submitted
    • Where an eBay supported shipping carrier is found, based on the Linnworks Vendor Name of the selected postal service, this is submitted to eBay with the despatch note
    • Where an eBay supported shipping carrier is not found, the Linnworks Postal Service is submitted to eBay with the despatch note
    • eBay supported shipping carriers are dependent on the eBay site Id, and due to the nature of the list being controlled by eBay it is not possible to provide a list of supported shipping carriers in this guide
  • Order Sync Date: This shows the date and time when Linnworks last synchronised with the channel
  • Return notes: Linnworks will send order return notes to your sales channel once the order is partially or fully returned. If selected, additional options will be available Manage Returns. Clicking this button will open a new screen where you can:
    • Provide RMA Reference: tick if you would like Linnwork to return RMA reference.
    • RMA Reference: select a type of the reference to be returned.
    • Provide alternative shipping address: if you would like to have different return address that is specified on eBay, specify it here.

If none of these will be filled in, Linnworks will simply send a confirmation to eBay about the receipt of the return without any details supplied.

  • Use Sales Record Number as order Channel Reference: if ticked, Linnworks will download orders with a 6-digit channel reference number. Please check more details here.

2018 09 19 17 36 30

  •  Update Inventory: Allow Linnworks to submit changes in stock level to eBay. Linnworks supports multiple stock locations for additional warehouses/ fulfilment centres/suppliers. Ensure you set which Linnworks locations are used when submitting changes in stock level to your channel via the Location Mapping screen accessed from the main Channel Integration screen
  • Max Listed: This specifies the maximum level that will be sent to the channel
  • Stock Percentage: This will send a percentage of the currently available stock level to the sales channel
  • End When: This enables you to force the listing to end when the stock level gets to the specified amount as opposed to the default value of zero
    • For more details go to the End When guide

Capture

  • Price Change: Price Change is designed to speed up the process of updating the sales channel once a Linnworks stock item has had its listing price updated and saved. To find out more go to the Price Change Page

190920181

  • Listing Download in Progress: This tick box will tick itself if a Listing Update has begun
  • Listing Download start time: This will show the date and time of when the update has begun
  • Last listing download completion time: This will show the date and time of when the last manual update was run
  • Listing Download estimated completion: This will give you an estimate of when the manual scan will be complete – the time can vary depending on server speeds and amount of listings
  • Download Listings: Click on this button to force Linnworks to request an update from the channel for your active listings

Linnworks.net is designed to update the listings on the mapping page regularly. However, if for any reason it has not, then the Download Listings button here allows you to force Linnworks to schedule an update.