Amazon Channel Integration Settings

Linnworks integration has multiple settings that allow detailed control of how Linnworks interacts with Amazon. This guide will help you to configure your Amazon to make sure Linnworks is doing what is required.

Once the channel is added click on the pen icon in the channel integration screen for the required Amazon integration.

editamazonintegration1

 Available for the configuration options:

amazonaccount

Enabled - Tick this option to allow communication between Linnworks an Amazon, without this ticked no information will be sent to Amazon or received from Amazon.

Seller Id - Your Amazon Seller ID, found on the Amazon MWS page.

Marketplace - Your country-specific Amazon Marketplace for orders.

Test - Click to confirm the supplied credentials work correctly allowing communication between Amazon and Linnworks. 

amazonvatcalc

Linnworks Beta.com
Amazon VAT Calculation Service is new functionality for Linnworks and is currently in Beta. If you are enrolled to VCS on Amazon you can try it out. Please contact Technical Support to enable it on your account.

Enabled - Enable this check box to tell us that you are using Amazon's Vat Calculation Service.

Self-Invoice Upload - You must be enrolled into VCS self-invoicing; Enable invoice & credit notes to be automatically uploaded to Amazon for Vat Calculation Sevice.

Invoice Upload Activation Date - Please let us know the activation date you have set for self-invoicing, we will begin to upload invoices from this date.

Amazon VCS Template - First you would need to set up Amazon VCS (VAT Calculation Service) template(s) in Linnworks Template Designer. All the templates will be available for the selection in the drop-down menu, the template you will select will be used for uploads to this site.

amazonorder1

Despatch notesAfter processing order in Linnworks a despatch notification, Tracking number (if available) and the selected Shipping Vendor will be submitted to the channel. When the option is disabled no despatch information will be submitted to Amazon. Information regarding despatch is stored in the Audit Trail. For Amazon, the following information may be shown:

  • No Despatch required: This is shown if despatch notes are disabled
  • Order Despatch Submitted: Added to the audit trail when a despatch note is sent
  • Order Successfully Despatched: Added when Amazon has confirmed the despatch request was accepted
  • Order Despatch Failed: This is shown with a reason for the failure if a despatch note failed to send. Linnworks will attempt to resend the despatch note for the next 24 hours.
  • Despatch Rejected: This can be added if the channel has been deleted or has been disabled.

Order Cancellations - Enable cancellations to be actioned on Amazon.

Order Refunds - If enabled a refund that is actioned in Linnworks, will create a new refund and process it on Amazon.

  • Linnworks will make up to 5 attempts to submit a refund request to Amazon; this information will once again be stored in the Audit Trail of the order
  • When a full order is refunded, the Amazon order is cancelled, and the refund is created and processed on Amazon
  • If the order has been partially refunded, then the item itself is cancelled, and the customer is refunded for the cancelled items only

Not Disclosed Default Email - Amazon does not disclose customer's email addresses, and will often hide proxy email addresses as well. If an email address is available, Linnworks will use it, but this may involve a delay of up to 1 hour on a new order. If the email address is not specified, then the email field will contain the text: 'NOT DISCLOSED BY AMAZON'. If you enter an alternate email address here to replace that text, errors will not be caused if using Linnworks' Email Notification functionality.

Order sync date [UTC] - The date and time of the most recently updated order that was amended in Linnworks during the last channel synchronisation.

Order Received UTC offset - Changes the 'Order Received Date' logged against the Linnworks order by the value provided, in hours.

Use Channel Tax - Enabling this option will instruct Linnworks to use Taxes supplied by Amazon in the overall order total calculation process. This only applies to sellers enrolled in Amazon's VAT Calculation Service. Please Note! For Amazon US this option is enabled by default and cannot be edited.

amazoninventory

Update inventory - Allow Linnworks to submit changes in stock level to Amazon. Linnworks supports multiple stock locations for additional warehouses/ fulfilment centres/suppliers. Ensure you set which Linnworks locations are used when submitting changes in stock level to Amazon via the Location Mapping screen accessed from the main Channel Integration screen

Max listedThis specifies the maximum level that will be sent to the channel. For more details go to the Max Listed guide

Stock percentage - This will send a percentage of the currently available stock level to the sales channel. For more details go to the Stock Percentage guide

End when - this enables you to force the listing to end when the stock level gets to the specified amount as opposed to the default value of zero. For more details go to the End When guide.

Default LatencyWhen Linnworks updates inventory levels it can send a shipping time delay for a product (Latency)

  • The Amazon definition for this is: The number of days between the order date and the ship date (a whole number between 1 and 30)
  • When the latency is set to more than 0, the shipping time (days) for all linked listings on the channel will be updated to reflect this delay
  • Product Based LatencyThis setting allows you to set latency (See Default Latency) for each product individually as an Extended Property
    • The Amazon definition for this is: The number of days between the order date and the ship date (a whole number between 1 and 30)
    • This allows you to specify the delay for only certain products, and to vary the delay
    • If the latency is not set for an item, no value will be submitted by Linnworks, and the default value defined on Amazon will be used to update the listing
    • Product Based Latency and Default Latency are mutually exclusive, i.e. they can not both work at the same time
    • Please refer to the How to work with Amazon Product Based Latency guide for more details

Inventory Sync Date [UTC] - Date of last inventory update. 

amazoninventorysync

Download Full Listings - important for Extract Inventory tool, allows downloading full information for the listings including a description.

amazonfba

Enabled - Tick this option to enable Amazon FBA

Inventory Sync Enabled - Track changes made by Amazon to inventory in FBA (Update the Linnworks location). Disable the ‘FBA Inventory Sync Enabled’ for every channel except for the channel that controls the main FBA location that all your orders will be fulfilled from

Send Declared Value - This option will instruct Linnworks to send the total value of the order to Amazon when an order for a non-FBA listing is exported. This value will be sent using the currency the order was placed in.

Convert Currency - This option will change the currency of the declared value from its original currency to the currency that FBA are expecting. Linnworks simply swaps the currency code and does not change the value at all in accordance with exchange rates.

Fulfillment Location - The name of the auto-generated Linnworks Location for managing FBA orders and inventory.

For a more detailed explanation of these settings, including a complete guide concerning how to use FBA in Linnworks, please review the following documentation.

amazonpricechange

Price Change - Price Change is designed to speed up the process of updating the sales channel once a Linnworks stock item has had its listing price updated and saved. For more details go to the Price Change guide.

amazonlistings

Listings download in progress - This tick box will tick itself if a Listing Update has begun

Listing download start time - This will show the date and time of when the update has started.

Last listing download completion time - The time when last listing download was completed (launched via "Download listings" button)

Listing download estimated completion - The estimated time the currently running listing download will finish

Download Listings: Click on this button to force Linnworks to request an update from the channel for your active listings.

amazonreport

Report status. Click the Report Status button to view the current status of reports requested from Amazon. The view will display the report type, the last time it was requested and the current status. The status' are

  • Submitted: Linnworks has submitted a request for a report
  • Available: The report is available from Amazon, and Linnworks will download it soon
  • Processed: Linnworks has downloaded and processed the report