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Discover the Best Inventory Counting App for Your Ecommerce Store

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Inventory Management
a warehouse worker using an inventory counting app

In an increasingly global and digital marketplace, the ability to monitor, track and control your inventory efficiently has never been more critical to your business' success.

Inventory counting apps and platforms aim to revolutionize how you manage your inventory, making it possible to oversee inventory data entry, track items and visualize stock levels at a moment's notice, no matter where you are.

In this guide, you'll learn:

  • What an inventory counting app is and how it can connect with your inventory management platform
  • The primary functions of an inventory-counting app
  • Some of the most popular solutions for inventory counting apps and how to choose the best one for your business

Let's jump in!

What is an Inventory Counting App, And How Does It Work?

An inventory counting app is a software tool designed to facilitate the tracking and counting of inventory items, often in real-time, for efficient stock management.

These apps are most commonly accessible on mobile devices, allowing users instant access to crucial inventory data anytime, anywhere.

Traditionally, inventory counting was a labor-intensive task that required manual counting and data entry, often leading to human error and inefficiencies.

However, inventory counting apps dramatically simplify and optimize this process.

The cornerstone of these apps is their real-time tracking functionality.

The ability to scan barcodes, swiftly enter product information and synchronize data with existing inventory management systems gives businesses an upper hand in managing their stock.

Two Different Types of Inventory Counting Apps

Before moving on, we need to clarify what we mean by "inventory counting app."

Inventory counting apps generally fall into standalone apps and full-scale inventory management solutions with mobile functionality.

Both options have unique strengths and potential limitations and the choice between them often depends on your business's specific needs and scale.

Standalone Inventory Counting Apps

As the name suggests, standalone inventory counting apps are dedicated applications you can download directly from your mobile device's app store.

These apps are generally easy to use, with user-friendly interfaces designed for straightforward inventory count tasks such as barcode scanning, manual data entry and basic data tracking.

Pros: Standalone apps are typically straightforward to set up and use, making them ideal for small businesses or startups that need a simple, effective way to keep track of inventory levels.

They also tend to be more affordable than full-scale inventory management solutions.

Cons: However, these apps might not offer advanced features or scalability for larger businesses or those with more complex inventory needs.

They may also lack integration with other business systems, which could result in a need for manual data transfer or duplication of efforts.

Examples of Standalone Inventory Counting Apps:

  • Sortly: A visually intuitive inventory app ideal for small businesses and organizations.
  • Stock Control: A barcode-friendly inventory app available on iOS devices.
  • Rapid Inventory: An Android inventory app that focuses on simplicity and effectiveness.

Full-Scale Inventory Management Solutions with Mobile App Support

On the other side of the spectrum, we have full-scale inventory management solutions like Linnworks, which come with mobile app support.

These systems offer a comprehensive suite of features, encompassing inventory count and other crucial aspects of inventory management like order processing, forecasting and analytics.

Pros: These solutions can handle large volumes of inventory and complex business operations, making them suitable for medium to large businesses.

They also often integrate with other business systems, ensuring seamless data flow and eliminating the need for manual data transfers.

Cons: However, they can be more costly and require more time to set up and learn. Smaller businesses may find these solutions overkill for their simpler inventory needs.

Full-Scale Inventory Management Solutions with Mobile App Support

  • Linnworks: A comprehensive inventory management platform offering a suite of features and mobile app support.
  • Zoho Inventory: Zoho Inventory is a cloud-based inventory management solution designed for small to midsize businesses. It features inventory management modules, including reporting and analysis, vendor-managed inventory and lot traceability.
  • Fishbowl: Fishbowl is an inventory management solution for small to midsize businesses with mobile app support for easy access to inventory data.

Basic features of an inventory counting app

The primary features of inventory counting apps include:

  • Item and Barcode Scanning: Allows users to quickly scan items using their device's camera or external barcode scanner, which reduces manual data entry.
  • Real-Time Inventory Tracking: Tracks real-time stock levels and inventory movements, ensuring accurate inventory data.
  • Inventory Adjustments: This enables users to update stock levels and adjust as needed.
  • Reporting and Analytics: Generate reports and provides insights on inventory performance to help businesses make data-driven decisions.

Benefits of Using an Inventory Counting App for Ecommerce Store Owners

Increased Inventory Management Efficiency and Accuracy

Inventory counting apps boost stock count accuracy and efficiency. By enabling swift barcode scanning and mitigating human error, they ensure a more reliable cycle count and robust inventory control.

Real-time Inventory Tracking and Updates

These apps allow real-time inventory monitoring, revolutionizing yearly stock counting. They auto-refresh inventory levels, eliminate manual adjustments and help prevent stockouts and overstocking, promoting optimal inventory levels year-round.

Enhanced Convenience and Flexibility for Store Owners

Inventory counting apps provide remote inventory management, offering flexibility for store owners. By simplifying these tasks, owners can focus more on core operations and customer satisfaction.

Top Inventory Counting Apps for Ecommerce Store Owners


Key Features: Linnworks brings robust inventory management capabilities, comprehensive sales analytics, personalized navigation and compatibility with accounting tools such as QuickBooks and Xero.

Benefits: Linnworks offers a unified platform to manage inventory, sales and purchasing data, with an intuitive interface and automated procedures to save time and improve efficiency.

Limitations: It integrates with several shipping carriers but lacks a built-in shipping module. While the mobile inventory app functionality can be accessed from any mobile browser, there is currently only support for a standalone Android app.

Pricing: Request a demo to learn more about Linnworks' pricing plans.

ASAP Systems

Key Features: ASAP Systems offers features such as remote data collection, offline inventory and asset access, auto-generated analytics and alerts and real-time updates when scanning items.

Benefits: The app improves productivity and allows users to optimize their data and map and audit their assets.

Limitations: Some users have reported occasional system freezes and slow barcode scanning.

Pricing: ASAP Systems offers a 21-day free trial with three plans: Lite ($45 per user per month), Standard ($95 per user per month) and Professional ($145 per user per month).

Fishbowl Inventory

Key Features: Fishbowl Inventory offers streamlined inventory functionalities, actionable data insights, customized navigation and integration with cloud accounting software like QuickBooks Pro and Xero.

Benefits: It provides a centralized platform for managing inventory and manufacturing data, with a user-friendly interface and automation of tasks.

Limitations: The app doesn't support voice-to-pick or pick-to-light, collaborative inventory support or ecommerce or shipping modules.

Pricing: Fishbowl Inventory offers a licensing model that starts at an annual cost of $4,395 per user.


Key Features: Sortly includes offline mode, a customizable dashboard and streamlined shipping processes with custom reports and a built-in scanner.

Benefits: It's designed to be affordable and easy to use, with essential features included even in lower-tier subscription plans.

Limitations: Sortly has limited integrations and minimal SCM functions beyond inventory management.

Pricing: Sortly offers a 14-day free trial, with four plans: Free (up to 100 entries per month), Advanced ($29/month or $348/year for up to 2,000 entries per month), Ultra ($59/month or $708/year for up to 10,000 entries per month) and Enterprise (custom quote for unlimited entries).

Tips for Successfully Implementing an Inventory Counting App in Your Ecommerce Store

Train Your Team on Using the Inventory Counting App Effectively

Workshops, explanatory materials and hands-on practice can equip your team with the necessary understanding of the app's functionality, minimizing errors in inventory management.

Establish a Routine for Regular Inventory Counts and Updates Using the App

Determine count frequency based on your business needs and product turnover, committing dedicated time to maintain the inventory database.

Regularly Review and Analyze Inventory Data to Inform Business Decisions

Tracking popular products, customer trends and seasonal fluctuations allows for data-driven optimization of stock levels, waste reduction and profitability improvement.

Factors to Consider When Choosing an Inventory Counting App

Compatibility with Your Inventory Management System

Choose an inventory counting app that can integrate with your existing inventory system for seamless data transfer and reduced errors.

Ease of Use and User-Friendly Interface

Opt for an app with an intuitive layout and features like barcode scanning and voice recognition for improved efficiency in inventory counting.

Scalability and Flexibility

As your business evolves, your inventory app should adapt to your changing needs. Choose an app that offers customization options and can handle increasing inventory items and users.

Pricing and Budget Considerations

Compare pricing plans of different apps, considering factors like purchase vs. subscription fees, costs for advanced features and price per user/device. A free trial or demo version can help you evaluate the app before purchasing.

Availability of Customer Support and Resources

Investigate the company's support resources, such as tutorials, customer service, user forums and response times. Reliable support ensures you can make the most of your app and quickly address any issues.

Final thoughts

Inventory counting apps offer business owners an advanced inventory management solution by promoting increased efficiency, real-time updates and superior flexibility.

However, the key to reaping the benefits lies in careful selection and efficient app implementation.

Evaluate potential apps based on compatibility, ease of use, scalability, pricing and available customer support to find the best fit for your business.

Once you've successfully integrated an inventory counting app into your operations, you'll be well-equipped to streamline your inventory management processes, make informed business decisions and propel your ecommerce store toward greater success.

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