There are multiple ways of creating stock items in the system in one batch, most common being import product list from CSV file. Here we will describe manual method of entering products one by one using user interface.
Open Stock Item screen from Inventory Control > Stock Items
Fill in the properties of the stock item. Each field is explained below:
Stock Item Number – SKU, this could be internally generated or taken from existing SKU. You can use any unique number here which uniquely identify your product – barcode, EAN, internal sequential system, supplier SKU etc.
Item title – the title of the product which will be shown through the system.
Product Description – arbitrary description of your stock item. This can be any metadata for your internal use.
Retail Price - unit cost
Purchase price – unit purchase cost
Product Category – grouping of the product into a category. You can create new categories in Inventory Control > Product Categories
Postage Descriptor
Packaging Group - Choose packaging group for the product to be packed with by default. You can set up new packaging groups in Settings > Postage Service Methods > Packaging Groups. If you don’t intend to use packaging groups leave this as Default
Weight – specify the weight of the product in grams. When using automated label printer for your shipping carrier this value will be used to calculate the total weight of the order being shipped.
Levels
Current Stock Level - specify initial Stock level for the product. This field is only enabled when creating new stock items. Once created you can only change stock level in Inventory Adjustment screen
Current Stock Value – total value of the goods in stock.
On order from suppliers – quantity currently on order
Locations – here you can define bin/rack position for each geographical location of the product. Please refer to Using Multiple locations document and section on locations in this document for better understanding of how different locations are used in the system. Note that we refer to location as geographical location of the product (warehouse 1, storage 2 etc) – not the shelf/bin/rack position of the stock item in the storage.
If you need to allocate stock item to a specific bin/rack you need to add Default location to the list and enter its Bin/Rack location in the cell (click enter after entering).
Suppliers – allocate suppliers to the product.
Image – you can assign product image to the product. This image can then be used to output on the invoice, order processing screen and open orders.
Linked Titles – the list shows all item titles and SKU numbers linked to this product from external sources. The linking table will normally contain all eBay listing item titles that are linked to this stock item, all Amazon SKUs and titles listed for this product and other external listings, for more information see linking stock items to listings on external sources.
Composition – you can create a product which is made up of another products, use this table to specify which items are included with the main product.
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